Emergency Action Plan Binder Review
OVERVIEW
The Emergency Action Plan (EAP) Binder contains essential information and procedures to be followed in the event of an emergency. Regularly reviewing the EAP Binder helps ensure preparedness and familiarity with emergency procedures for all team members. The purpose of this guide is to provide a step-by-step process for reviewing the Emergency Action Plan Binder effectively.
PROCESS
- Locate the EAP Binder:
- The EAP Binder should be easily accessible and stored in a designated area known to all team members.
- The Store Manager or designated personnel is responsible for maintaining the EAP Binder and ensuring its availability.
- Gather the necessary materials:
- Retrieve the EAP Binder and any additional resources related to emergency procedures, such as floor plans, contact lists, and evacuation routes.
- Review the Contents:
- Start by familiarizing yourself with the table of contents or index page to understand the organization and structure of the binder.
- Review each section of the binder systematically, ensuring no important information is overlooked.
- Emergency Procedures:
- Pay close attention to the emergency procedures section, which provides step-by-step instructions for various types of emergencies, including fires, severe weather, medical emergencies, and security incidents.
- Read and understand each procedure, noting key actions to be taken, evacuation routes, assembly points, and any designated personnel responsible for specific tasks.
- Contact Information:
- Locate the section that includes emergency contact information, such as local emergency services, management, and relevant internal and external parties.
- Verify the accuracy of the contact details and update them if necessary.
- Floor Plans and Evacuation Routes:
- Examine the floor plans provided in the binder, ensuring they are up to date and clearly indicate emergency exits, emergency equipment, and evacuation routes.
- Familiarize yourself with the primary and alternative evacuation routes for each area of the store.
- Communication Procedures:
- Review the section that outlines communication procedures during emergencies, including methods for alerting team members, contacting emergency services, and notifying management.
- Understand how communication will be handled in different scenarios, ensuring efficient and effective dissemination of information.
- Training and Drills:
- Familiarize yourself with the frequency and procedures for conducting emergency drills and ensure participation of all team members.
- Note Updates and Changes:
- As you review the EAP Binder, make note of any outdated information or necessary updates.
- Communicate any identified changes or updates to the Store Manager or designated personnel responsible for maintaining the EAP Binder.
- Periodic Review:
- Regularly schedule EAP Binder reviews to ensure that all team members stay informed and prepared for emergencies.
- Set a timeline for future reviews and record the completion of each review to maintain a documented history of EAP Binder maintenance.